FRIENDS OF LOVERS KEY, INC

Board of Directors Meeting Agenda-Minutes

February 14, 2023 – Board Meeting – 2:00

WDC Outdoor Classroom

Welcome and administrative Business

1. Call to Order/Roll Call

Present:
Jim Remis-President
Karen Woodson-VP Operations
Megan Allers-VP Donor Development & Events
Kathryn Klar-Treasurer Chair Governance Committee
Christy Hennessey-Secretary
Tina Tyler-Donor Development Advisor
Katie Moses-Park Manager and State Relations
Tim Horvatich-Building Committee
Louise Kowitch-Education Chair
Sandy Foreman-Events Chair
Mark Generales-Building Committee

Absent: 
Frank Cassise-Purchasing/Print/Supplies
Jason Dolle-Chair Development Subcommittee

1) Approval of January 10, 2023 Board Minutes:
Motion to approve: Mark
Seconded: Kathryn
Discussion: None
Motion approved

Report of the Park Manager

1. Park Managers Report-Katie Moses
   
2. Update on Park damages and Clean -up: Dump trucks moving debris off the beach, still have to rake the beach and all sand sifted.  Lee Co. has 5 million dollars for beach re-nourishment.  Tram bridge is structurally sound for truck use.  Hopefully out for bid this week and then three to four weeks to choose who gets the contract. Emergency order project.  North entrance fence gets broken into and once the State DOT allows, the north parking lot will be completely closed for bridge construction.  Focused on main visitor areas.  Should be starting on clearing the waterways.  Most trails have been cleared. 
   
3. Plans for reconstruction:  State is replacing all State property lost or damaged in Hurricane Ian.  No phone service yet so the Park calls are forwarded to a cell phone that stays in the office.  Electrician starts this next week and will take five to six weeks to completion.  The priorities to be first to be put back online are the WDC, Katie’s residence and the Ranger shed. The sewer line needs repairs but it is unknown to what extent until the electricity is turned on.  No WIFI but using hotspots.  Contractors are doing 90% of what is being done.  Weekly clean up on Estero Blvd from debris pile.
   
4. Plans for reopening: No date yet to reopen.  Bayside is open.  Likely be middle to late April.  Portable restrooms will be delivered for the WDC and the Tram Station.
   
5. Volunteers-how and when:  Todd Richards is ready to go back into business at Bayside. Katie is interviewing a for new volunteer coordinator, and only park volunteers will be considered.
   
6. Other: Two new rangers named “Greg and Greg”.  Staff has been coming over from Delnor Wiggins.  Big Carlos Pass Bridge is being awarded on February 21^st and it could start 30-60 days from then. The whole north Park entrance will be closed. 
   
7. Q and A with Board Members:  Jim said he and Katie should meet an hour a week to discuss how FOLKS can support the Park.  Everyone needs to be cleared through Katie before entering the park.  Volunteer time has not been getting recorded.  The new Volunteer Coordinator will be following up to make sure everyone has recorded their hours. 

Reports of Board Officers

1. President’s Report…. All of our history paperwork was destroyed in Ian and working to put together information.
   
2. CSO State Conference Debrief:  Most CSOs are preserving history and we are making history.  There are now younger CSOs and Rangers and full of energy. 
   
3. Developing a list of Park needs that Folks can assist in funding internally or externally: Have this ready by the March Board meeting.
   
4. Off Road Vehicle Crisis: The one FOLKS bought for the Park needs a title which is now in the process.
   
5. Annual Report Filed:  Taken care of
   
6. FOLKS Planning for Reopening and 2024:  Some sort of event like a barbeque, have new T-shirts.
   
7. Fundraising/Development Plan for 2023:  Raise $50,000 for Community Room blinds.
   
8. FOLKS Insurance:  Have no insurance but they cashed the check.  Jim will speak with the State CSO person to see if he can help connect because he is the one who referred him to us.
   
9. DEP Inspector General Audit: Still going on.  Want a list of all our members. Life Members will now receive an annual punch card for 12 visits.
   
10. Meeting schedule for EC and Board: We will meet in March and May, not April.  In March we will discuss the summer meeting schedule.  Executive Committee will meet in April.
    
11. Advisory Committee Planning:  Talking in March, creating an Advisory Committee.
    
12. Other:  Katie is not permitted to speak to the Press without going through the Park Press office.  No information on when the Park might open may be put in the press.  Jim reported we are in receipt of the final $23,000 from the County.  We need a budget set for the earmarked $132,000 to spend on the Park.  Louise needs to give us a list of everything lost for camps during the hurricane.  The used Polaris given to the Park broke down and unable to drive the new one because the Park does not have the title work completed.  Auction coming up next week, where the Park could possibly get two instead of one for the same price.  

Motion to authorize up to $20,000 for Katie to purchase two ATVs: Jim
Seconded: Christy
Motion passed.

• VP of Operations Report
  
• FMB Update:  Amazing progress has been made in FMB.  Final clean-up is March 31. Destroyed homes and debris will start receiving fines for not having them demolished.  A Director of Finance has been identified for hiring.  Interim Town Managers, one very focused on legislative and FEMA funding and other other person is Boots-On-The-Ground day to day. 
  
• 2024 GALA Planning:   Upcoming GALA dates are February 24, 2024, February 22, 2025, February 21, 2026
  
• Other
  
• VP of Development and Events Report
  
• New FOLKS Shed Update:  Megan needs to contact Rosa with Amazon Sheds in Bonita.  She knows permitting and where things can go.  Need a 10×20 shed.  Need the cost by next meeting. The old nursery site is a possible location.
  
• Planning for events:  Sandy recommended putting together a committee with Megan and Todd, also ten community members.  November 17^th is a possible Beach and Brews date.
  
• Other:  None

• Secretary Report:
  
• Revisions to Members Cards:  Christy created the new member card which were emailed to Katie who is sending them to the State. 
  
• New T Shirts Designs:  Not getting rid of the old Logo t-shirt because people love it, but a new logo will be created to update it. 
  
• WDC Landscaping and Activities Project:   The landscape plan is not something to should cut back on, we need to do it right.  The plant purchases and planting will be taken care of by staff and volunteers.
  
• Newsletter: Christy will type up the minutes, meet with Katie afterwards in the park and take photos, then type up a newsletter submission to have Katie “ok”, then send to Karen M.
  
• Other:  None

• Treasurer’s Report
  
• January Financial Statements:  We are in good shape.  Have $132,000 earmarked to spend on the Park
  
• Nook Inventory: A good deal of inventory was lost in the hurricane  Need the new Point Of Sale (POS) system by the time the WDC opens.
  
• Other: None

1. Other reports as necessary: The Samuelson Sign on the WDC is in bad shape.  Gina Ketchum gave $100,000 and for the next meeting Tina will bring note cards for us to write thank you notes to top donors.

Other

• Open Board Members discussion about the future:  Important to not share our Event Planning with other organizations.

• New Business:  None

• Adjournment to Board Social:

Motion to Adjourn: Jim
Seconded: Karen

Meeting adjourned at 4:15pm